10503 ENTRY NO. 3 [CLAIMS ARE FILED]
(Revised 5/87
Nature of Transaction:
Claims are filed with the State Controller's Office for payment.
Journal Entry for General Ledger Accounts:
Debit:
3410 Revenue Collected in Advance a/
5350 Reserve for Encumbrances b/
8000 Revenue c/
9000 Appropriation Expenditures d/
9893 Prior-Year Appropriation Adjustments e/
Credit:
3020 Claims Filed f/
6150 Encumbrances b/
a/ amount of claims filed for refunds of revenue collected in advance.
b/ amount of encumbrances liquidated by claims filed.
c/ amount of claims filed for refunds of revenue.
d/ amount of claims filed against appropriations currently available for encumbrance.
e/ amount of claims filed against prior-year appropriations that are no longer available for encumbrance.
f/ total amount of claims filed less claim corrections as recorded in the Claims Filed Register.
Source:
Documents:
Schedule of Bills Filed
Notice of Claim Corrections
Register:
Claims Filed Register
Explanation:
The amount of claims filed less claim corrections received is summarized in this entry. From this summary (1) expenditures and refunds of revenue with the accompanying liability for claims filed are recorded and (2) currently outstanding encumbrances are liquidated.
CLAIM FILES REGISTER
