11073.3     CORRECTION OF CHARGES AND CREDITS 
(Revised 5/87)

Charge or credit notices still held by the service unit may be corrected by lining through the incorrect amount and placing the correct amount above it. Such corrections will be initialed both by the employee to whom the charge or credit pertains and the service unit supervisor.
Amounts shown on charge and credit notices submitted to the accounting office will not be altered in any way. All such overcharges and undercharges for maintenance services, including services paid for by cash, will be corrected as follows:

1. Overcharges: Overcharges for employee maintenance services will be corrected by issuing Miscellaneous Deduction Change Report, Std. Form 650, for amounts overcharged. The notation "Correction of Overcharges for (type of service), Date (date of service) 19__" will be written or stamped across the face of all copies of Miscellaneous Deduction Change Report, Std. Form 650, issued for this purpose.
   Servicing units may, in lieu of a credit notice, reduce the current month charge to adjust for a previous month overcharge to an employee provided the reverse side of the adjusted charge notice is noted to show the amount of the overcharge adjustment and the month during which the overcharge occurred and is signed by the service unit employee. However, in no event will the charge notice be adjusted to result in a minus charge. If the adjustment for the previous month overcharge will result in a minus charge for the current month, the overcharge will be corrected by preparing a credit notice as outlined above.
2. Undercharges: Undercharges for employee maintenance services will be corrected by issuing charge notices of the type normally used by the service unit requesting the additional charge. The notation "Correction of Undercharge for (type of service), Date (date of service), l9__" will be written or stamped across the face of all copies of charge notices issued for this purpose.

All charges and credit notices issued will affect Account No. 1312, Accounts Receivable–Reimbursements, Services to Employees.