1330     PROGRAM SUMMARY, RESOURCES, AND CONTACTS  
(Revised 06/05) 

The Building and Property Management Branch (BPMB) manages, maintains, and operates state buildings and grounds. BPMB is a statewide operation with management units located in major cities throughout California. Its mission is to provide tenants and the public with a safe and healthy environment in which to conduct business, and to preserve the state’s investment in real property and equipment through an efficient and effective centralized maintenance and operations program.  BPMB offers full building and grounds maintenance and operations, including all labor, materials, and equipment, in most locations where services are provided.

BPMB services include:

Building Cleaning
Routine Building Management Inspections

1330.1     COST OF SERVICES 
(Revised 06/05)

Agencies pay rent for the space they use in buildings owned and operated by DGS. The rent covers regular building services, including all labor, materials and equipment.  The DGS’ Price Book lists the BPMB’s hourly rates for services not covered in the rent.  Your building manager may be contacted to answer any billing questions.  Monthly invoices are generated directly to the requesting agency for:

1330.2     BUILDING ALTERATIONS 
(Revised 06/05)

When an agency determines the need for a building alteration in a DGS-owned or managed building and funding of the proposal is approved, BPMB will complete the project with its in-house staff, or hire a private contractor.  If a private contractor is hired, BPMB will let the contract and supervise the completion of the job.

1330.3     USE OF BUILDINGS OUTSIDE REGULAR WORKING HOURS 
(New 3/00)

The DGS-owned and managed buildings are typically in operation from 7:00 a.m. to 6:00 p.m. In light of resource conservation, personal safety, and building security concerns, agencies are encouraged to minimize the use of state buildings outside of these hours.  In many buildings, use outside of the regular operation hours requires the heating or cooling of the entire building.

If your agency’s operations require use of a building outside of regular operation hours, please contact your building manager so appropriate staffing and other arrangements can be made.

1330.4     PARKING IN LOADING DOCK AREAS OF STATE BUILDINGS 
(New 3/00)

Assigned parking is not permitted in loading dock areas in buildings under the jurisdiction of the DGS.  Unauthorized vehicles may be towed at the vehicle owner’s expense.

1330.5     SMOKING IN STATE BUILDINGS 
(New 3/00)

Government Code Section 19994.30-35 bans smoking in state-owned and state-leased space.  This prohibition applies to any area enclosed by the outermost walls of the building. Atriums, balconies, stairwells, and other similar building features are considered within a building.

1330.6     OFFICE PLANTS 
(Revised 06/05)

Purchase and care of office plants are not a service of BPMB. Budgetary justification, purchase, or lease of office plants by state personnel or by a service contract is the responsibility of the agency.

1330.7     DISPLAY OF ART, POSTERS, AND NOTICES IN STATE BUILDINGS 
(New 3/00)

Posting signs, notices, or other written material in DGS-owned and managed office buildings is not allowed except on bulletin boards or other display equipment designed for this purpose.  This policy is designed to prevent damage to painted surfaces and maintain a clear entry and exit.  Commercial or political notices are not permitted.  Artwork displayed in lobby areas will be shown only with the approval of the Director of DGS. The Director will designate a location and duration for display.  If you plan a display, your justification should follow these guidelines:

Further information on the display of artwork may be obtained by contacting your building manager.  Information on the Art in Public Buildings Program can be found in Government Code Section 15813 et seq.

1330.8     PURCHASE AND DISPLAY OF FLAGS AT STATE BUILDINGS 
(Revised 06/05)

General

Government Code Sections 420 and 430-439 provide basic information regarding the State Flag of California and the Flag of the United States.  A pamphlet entitled California Bear Flag is available from DGS, Office of Procurement, Documents and Publications Section. Information pertaining to the Flag of the United States is available at a nominal charge from the Superintendent of Documents, U.S. Government Printing Office, Washington, D.C., 20402.  The Flags of the World web site also has information and links on this topic.

Purchase and Display

State law requires the State and American flags to be displayed at all state buildings when the state is the sole or major tenant of the building (occupying more than 50 percent of the available space).  The flags must be flown outside the building and must be prominently placed although a freestanding flagpole is not necessarily required. Flying any other flags outside or on state buildings will require the approval of the Director of DGS.

The responsibility for purchase and display of flags is:

Should a duly elected California official on behalf of a democratic sovereign nation or its duly appointed representative(s) request the flying of its national flag at a state building to commemorate or honor the special day, such requests should be made in writing to the Director of DGS 60 days in advance of the event, when practical.

The Governor annually proclaims the third Friday of September to be known as Prisoner-of-War/Missing in Action (POW/MIA) Recognition Day.  On that day the flag of the National League of POW/MIA Families shall be flown over certain prescribed state buildings and public buildings and grounds as specified in Military and Veterans Code Section 1831.

Flying the Flag at Half-mast

Generally the American flag is flown at half-mast at state buildings only by presidential and/or gubernatorial decree.  In the event a state agency wishes to fly flags at half-mast, authorization will be obtained from their agency secretary.  The state flag shall be displayed in the same manner as the American flag.