3161 FREE DISTRIBUTION OF PUBLICATIONS
(Revised 2/93)
Even if the Department of General Services Publications Section is selling your publications for your agency, you may give out the following types of documents, directly and for free for any of the following reasons:
1. You are distributing copies as required by the Library Distribution Act. See SAM Sections 3120 and 3121.
2. You are giving the copies to other government agencies.
3. The copies are part of a package for which a license fee or other fee has already been paid.
4. You are giving the copies to the public, and the publication was designed and published to promote compliance with State laws.
5. The publication provides information on issues of general statewide importance.
6. The publication provides answers to recurring questions at less cost than by repetitive specific correspondence.
Even though many publications may qualify for free distribution, you must try to keep a good balance between cost and benefits for all free distributions.
The DGS Office of Procurement, Publications Section, cannot give away publications free. It must sell all publications in order to recover its distribution and printing costs.
