4819.40 EXPENDITURES FOR ONGOING INFORMATION TECHNOLOGY ACTIVITIES
(Revised 09/08)
Expenditures in support of an ongoing information technology activity will normally not require the OCIO approval of a new FSR providing:
The activity meets the definition of previously approved project/effort as defined in SAM Section 4819.2:
Applicable activities include meeting modified needs, improving the effectiveness of the activity, program or system maintenance, or extension of existing services to new or additional users performing essentially the same functions as those that the project was designated to support. A previously approved effort/project must use substantially the same equipment, facilities, technical personnel, supplies and software to meet substantially the same requirements or to meet normal workload increases.
Note:
- "Substantially the same equipment" does not include the addition, upgrade or replacement of a central processing unit (mainframe).
- Minor changes in functionality and/or equipment will normally meet the definition of previously approved project/effort. Significant changes in functionality and/or equipment that require budget actions do not meet the definition of previously approved project/effort.
Expenditures in support of activities not meeting the above criteria are considered to be new projects, not ongoing information technology activities.
Qualification of an information technology activity as a previously approved effort requires an approved FSR AND an approved PIER in accordance with SAM Section 4819.35.
