4832 CERTIFICATION OF COMPLIANCE WITH POLICIES
(Revised 12/04)
The SAM Section 4819.41 specifies that signed certifications of compliance with the state's information technology policies must be included with the transmittal of certain procurement packages to the procurement agency or authority. The required format of the certification is provided in SAM Section 4832, Illustration 1.
Signature Authority Certifications for procurements of $100,000 or more MUST be signed by the agency director or by a member of agency management specifically designated by the director for this purpose.
As shown in 4832 Illustration 1, the certification must reference one of the following with respect to the justification and approval of the proposed procurement:
- If the procurement is the result of a Finance-approved Feasibility Study Report (FSR), the project is currently under development, and the Post-Implementation Evaluation Report (PIER) has not yet been approved, provide the project number, the title, and approval date of the FSR. If the procurement is the result of an agency-approved FSR, provide the agency project number, the title, and approval date of the FSR.
- If the procurement is an Interagency agreement to procure services from a consolidated data center in support of multiple projects, it must be certified that: (1) the funding level is appropriate for the nature and scope of the services to be supplied; (2) the services are consistent with approved FSRs and/or PIERs; and (3) project reporting for the various projects is current.
Submission of an FSR to Finance or to the agency director does not constitute project approval. Approval requires an approval letter from Finance or, for delegated projects, a document indicating approval by the agency director or the director's designee.
