5901     PURPOSE
(Revised 12/06)

 

Salvage value of state-owned IT equipment (SAM Section 4819.2) and purchase option credits for leased IT equipment are a source of value to the State. Each agency must ensure that such value is received to the extent that doing so is in the best interest of the State.

5902     BASIC POLICY
(Revised 12/06)

 

The disposition of surplus IT equipment must be in accordance with the most economical and practical manner for the State as a whole.

 

Government Code Sections 14674-14675 authorize the Director, Department of General Services, to approve the competitive sale, exchange, or interagency transfer of personal property owned by the State if such action is in the best interest of the State. Each agency must receive approval from the Department of General Services, Office of Surplus Property and Reutilization (OSPR), Interagency Support Division,, prior to disposing of surplus IT equipment.

5903     AGENCY RESPONSIBILITY
(Revised 12/06)

 

Each agency is responsible for ensuring that any residual value in surplus IT equipment is realized. Each agency must explore the reutilization of surplus IT equipment prior to requesting approval for disposal or attempting to use the equipment as a credit toward the purchase or lease of new equipment.

 

The agency must submit a completed Property Survey Report (Standard Form 152) to the Department of General Services, Office of Surplus Property and Reutilization (OSPR), at least 30 days prior to the disposal of surplus IT equipment.

 

Each agency must comply with the State property accounting requirements described in SAM Section 8633 and 8640-8642 when disposing of surplus IT equipment.

5951     PURPOSE
(Revised 12/06)

 

The State realizes salvage value from the IT supplies (SAM Section 4819.2) it owns. Each agency must ensure that such value is received to the extent that doing so is in the best interest of the State

5952     BASIC POLICY
(New 12/06)

 

The disposition of surplus IT supplies must be in accordance with the most economical and practical manner for the State as a whole.

5953     AGENCY RESPONSIBILITY
(Revised 12/06)

 

Each agency is responsible for ensuring that any residual value in surplus IT supplies is realized. Each agency must comply with the State property accounting requirements described in SAM Sections 8633 and 8640-8642 when disposing of surplus IT supplies. The agency must prepare and maintain a Property Survey Report (Standard Form 152) when disposing of surplus IT supplies.

 

A diligent effort must be made to secure at least three competitive bids for the supplies. If three bids cannot be obtained, a list or organizations or individuals solicited must be prepared and signed by an authorized representative of the agency. The list and the bids received must be attached to the Property Survey Report.

 

IT paper goods, e.g., computer printouts, punch cards, and pre-numbered forms, must be disposed of in accordance with SAM Section 1693.

 

Magnetic media for data processing devices, e.g., magnetic tapes and disk packs, must be disposed of in accordance with the procedures of this section. If sale is not possible, the magnetic media may be disposed of through any organization that will retrieve them without charge to the State.

 

The handling and disposal of IT supplies containing information classified as confidential or sensitive as defined in SAM Section 4841.3 must be conducted according to the policies stated in SAM Section 1693 and the procedures established by the agency program having ownership responsibility for such information (SAM Section 4841.5).