6415 SCHEDULE 7A—BUDGET SUPPLEMENT OF AUTHORIZED SALARIES AND WAGES (STATE CONTROLLER’S ROLE)
(Revised 2/98)
The Uniform State Payroll System records maintained by SCO are used as the basis for the automated preparation of the Salaries and Wages Supplement. The OSP will use SCO’s information (tapes) to produce Schedule 7A galley proofs, as of July 1 for each department served by the Uniform State Payroll System. Manual preparation will be necessary for those departments not included in the Uniform State Payroll System.
As the cut-off date for the Schedule 7A is the same as for the Schedule 8 tabulation (SAM Sections 6424–6429), the position data will be the same.
The Schedule 7A galley proof and the Schedule 8 tabulation are both prepared from SCO’s payroll records of "Established Positions." The difference between the two is in the arrangement of the data and the information presented. Essentially, the 7A galley proof is a summary of the more detailed information included in the Schedule 8 tabulation.
Generally, the same adjustments will be required to bring the payroll-based data to authorized levels in both the Schedule 7A and Schedule 8. If the adjustments required are different from those in the Schedule 8 tabulation, they should be explained fully on the galley proof by footnote. Adjustments may be required to bring the department's and SCO records into agreement. Differences may arise due to problems with position documentation, timing or error. If the State Controller has erroneously abolished a position pursuant to Government Code Section 12439 criteria—a position actually filled by a department but not recorded in SCO records—the error may be corrected by amending the position into the Schedule 7A. If a position is properly abolished under the criteria of Government Code Section 12439 and the department wishes to retain it, the department must include it in a BCP as a proposed new position. See SAM Section 6406.
Analysis of the Schedule 7A galley proof should be facilitated by reference to the Conversion Code Listing. See SAM Section 6430.
The Schedule 7A galley is distributed to departments with a cover Budget Letter, usually in August. Departments should carefully review the instructions provided in the Budget Letter.
