6418 SCHEDULE 7A—BUDGET SUPPLEMENT OF AUTHORIZED SALARIES AND WAGES (PROCESSING)
(Revised 2/98)
The OSP will use SCO tapes to produce the Schedule 7A galleys. The Schedule 7A galley is distributed to departments with a cover Budget Letter, usually in August. Departments should carefully review the instructions provided in the Budget Letter. It is important that all changes made to galleys by departments be clearly marked so that OSP computer files can be accurately updated. Inserts may be used for changes. The Schedule 7A must be used unless approval has been received from DOF.
When departments are combined, there is a major reorganization of a department, or a new department is created, the Schedule 7A as received may not be usable because of the great number of changes to be reported. It may be necessary to prepare a Schedule 7A manually in accordance with the following instructions.
This schedule can be prepared manually on the Standard Budget Schedule form, STD. 31, or such other form approved by DOF budget analyst.
Only the important and significant programs or subfunctions which are necessary to an understanding of the agency's organization or operations should be presented. Insignificant subfunctions should not be shown separately even though they may have been separately shown on the Schedule 8 tabulation. Change the arrangement in the latest salary supplement only after consulting with DOF.
Within each such significant expenditure class or subclass, combine all full-time positions of exactly the same classification regardless of differences in pay rates or other factors. Part-time or part-salary positions of the same class are combined irrespective of the fraction of time. Position classifications are listed in descending order of salary range.
Under "Number of Positions" column show for each year the number of positions in each classification or title. Positions should be shown with the net personnel-year count based on establishment or abolishment dates, and whether or not they are limited-term or temporary. Blanket position personnel-year counts are shown for temporary help but not for overtime. Dollar amounts for both are to be reported to the nearest dollar. All permanent positions approved in the final budget are to be included. For the past year, positions are counted on an actual basis. The changes in the position complement authorized by the Legislature in the approved budget ("Workload and Administrative Adjustments" and "Proposed New Positions" as amended by the Final Change Book) should be posted and documents (STD. 607's) should be sent to SCO. Do not make any proposed staff changes directly to the Schedule 7A galley. Such changes will be reported in the "Changes in Authorized Positions" presentation under "Workload and Administrative Adjustments and Proposed New Positions.” See SAM Section 6406. A position count for blanket positions (seasonal, temporary help, or terminal-pay positions) is included in totals. For the past year, enter actual personnel years of employment. For the current and budget years enter the exact number of personnel years authorized by the Legislature. The necessary changes in blanket positions will be reported under "Workload and Administrative Adjustments" or "Proposed New Positions" in the "Changes in Authorized Positions" presentation. The number of positions reported must be fully reconciled with the number of positions approved in the latest enacted budget. The number of positions is to be reconciled with the number approved by the Legislature.
The SALARY RANGE column will show for each classification the established minimum and maximum rates of the approved monthly salary range as of July 1, current year; or, if appropriate, show the established flat monthly rate (e.g., $1,430-2,138; or $5,648). Flat rate salaries fixed by Constitution or statute on an annual basis are shown on the annual basis.
For each blanket position (or authorization) show the actual amounts used in the past year in parenthesis. For the current and budget years enter the position and dollar amounts authorized by the Legislature increased to include any general or special salary range changes. If general salary increases are not effective at the start of the current fiscal year, it may not be included in Schedules 7A and 8. In this case, the increases will be reflected in a single line entry “salary adjustment” in the Summary by Object. These amounts must include any changes authorized by the Legislature in the approved budget under "Workload and Administrative Adjustment" and "Proposed New Positions." All other changes proposed for blanket positions must first be approved by the Legislature as "Workload and Administrative Adjustments" or "Proposed New Positions" before being included in the Salary Supplement. When the Salary Supplement is prepared in this fashion, no additional explanation or justification of blanket positions is required.
If an administratively authorized position has been established and has been paid from blanket funds, the position will terminate on June 30 of the current year. However, it may be reestablished upon approval of DOF, provided it is included in the budget being submitted to the Legislature as described previously, and provided that this does not result in the establishment of positions deleted by the Legislature. See Section 31.00 of the Budget Act.
For a more complete definition and description of blanket positions, see SAM Section 6518.
Changes because positions were reclassified, filled, or vacant are reported per SAM Section 6406.
Reclassifications of trainee positions to the next higher grade are shown as existing positions. Show both class titles. In the "Salary Range" column give the minimum of the trainee range and the maximum of the range for the higher class. Combine reclassifications in this manner only when the class specifications clearly provide that upgrading is intended after completion of a training period. Amounts requested will include the total amount required for the entrance class as well as for the reclassification. Give complete information.
For example:
| |
Salary Range |
Current Year |
Budget Year |
| |
|
|
|
| Accountant I - Accounting Officer |
$2,239–3,602 |
$26,868 |
$35,952 |
The “Totals, Authorized Positions" line shows the personnel-year count of positions filled and actual amount expended for the past year and the number of positions and amounts approved by the Legislature in the approved budget for the current and budget years.
