0764 INDIVIDUAL TRIP APPROVAL
(Revised 9/07)
Appendix A-6 contains preparation instructions for the Request for Approval of Out-of-State Travel, STD. 257. Use STD. 257 for individual trip approval in the following cases:
- A blanket approval and travel plan have been submitted but not yet approved.
- The trip is not covered by SAM Section 0762.
- The trip involves unusual circumstances, public interest, or possible questions of propriety. Some examples include: trips to Hawaii, Alaska, territorial possession, foreign countries; trips involving an extended period of time; and requests to add persons to a trip listed in the approved blanket travel plan.
- The trip is funded from a non-federal grant.
Submit STD. 257 with justification. Attach justification on a separate page. The justification must include the category of the trip. See SAM Section 0762. If any of the expenses will be paid with funds other than State or federal, the department must list the amount, source, and the purpose of these funds.
The request must reach the Department of Finance a minimum of 14 days before the travel is scheduled to begin. Any request submitted to the Department of Finance without this lead time must have a special justification and may be denied.
Bordering States (Individual Trips)
STD. 257 can be used to request individual trips to states bordering California. Enter "Exempt GC 11032" in the Governor's signature space. Enter "Bordering State" prominently in the space at the top. The Department of Finance will approve and distribute the package
Distribution and Approval of Individual Trip Requests
The requesting department should send six copies of STD. 257 and justification (five if non state funds are used) through the Agency Secretary (if applicable) to the Department of Finance. The Governor's Office will retain one copy and will send a copy of the approved package to the Agency Secretary (if applicable) or the originating department. One copy of STD. 260 will be sent to the State Controller's Office by the Agency Secretary (if applicable) or the originating agency.
