OUT-OF-STATE TRAVEL REQUEST, STD. 257C

STEP ACTION

1. LIST EACH TRIP BY CATEGORY AND TRIP CONTROL NUMBER.  THE CATEGORIES ARE:  USUAL STATE OPERATIONS; REPRESENTATION; SURVEY; TRAINING; RECRUITING; CONFERENCES AND MEETINGS.  ASSIGN A TRIP CONTROL NUMBER BY GIVING A NUMBER TO EACH TRIP WITHIN EACH CATEGORY.  FOR EXAMPLE, A TRIP NUMBER MIGHT BE A1, B5, C3, ETC. INDICATE THE MONTH OR QUARTER THAT THE TRIP IS TO BE TAKEN. TRIPS MAY BE CATEGORIZED BY DEPARTMENT, PROGRAM, ETC. THE CATEGORY AND TRIP NUMBER BECOME THE CONTROL NUMBER WHEN LISTING THE TRIP BY PRIORITY.
    
2. ENTER THE DESTINATION, OR  GEOGRAPHIC AREA SUCH AS "WESTERN STATE".
    
3. ENTER CLASS TITLES OF PERSONS SCHEDULED TO TRAVEL.
    
4. ENTER THE TOTAL NUMBER OF PERSONS FROM THE DEPARTMENT ATTENDING, INDICATE BY CLASSIFICATION.  WHEN TWO OR MORE TRAVELERS ARE TAKING THE SAME TRIP, EACH WILL BE REPORTED UNDER THE DIFFERENT CATEGORIES RELATING TO THEIR PURPOSE. TRAVELERS WILL BE CROSS-REFERENCED FOR THE TRIP AT EACH PLACE THEY ARE LISTED.  SHOW THIS CROSS-REFERENCE UNDER THE "PURPOSE" HEADING.
    
5. ENTER THE FUNDING AMOUNT AND SOURCE (I.E. GENERAL FUND, FEDERAL FUNDS, ETC.) FOR THE TRAVELER.  IF TRAVEL COSTS ARE PROPOSED FROM MORE THAN ONE SOURCE, SHOW THE AMOUNT FOR EACH SOURCE.
    
6. LIST THE COST FOR PAST AND CURRENT YEARS IF A SIMILAR TRIP WAS TAKEN.  EXCLUDE COSTS THAT ARE TO BE PAID FROM FUNDS SET ASIDE FOR TRAINING.  FOR PAST YEAR COSTS USE THE ACTUAL FIGURES, IF AVAILABLE, RATHER THAN ESTIMATES FROM A PREVIOUS TRAVEL PLAN. ESTIMATE CAREFULLY TO AVOID COST OVERRUN.  INCLUDE TRIPS THAT ONLY THE SALARY IS A COSTS- TRIP IN WHICH ALL TRAVEL EXPENSES ARE PAID TO THE STATE.
    
7. LEAVE THE APPROVAL COLUMN BLANK.
    
8. ENTER THE PURPOSE.  USE THE ENTIRE WIDTH OF THE FORM.  JUSTIFY THE NEED FOR THE TRIP AND THE BENEFITS TO THE  STATE.  JUSTIFICATION MUST INCLUDE THE POINTS LISTED AS CRITERIA FOR THAT CATEGORY.  ALL SPECIAL CIRCUMSTANCES, INCLUDING FUNDING, SHOULD BE EXPLAINED.  IF THE TRIP IS FOR A CONFERENCE, AND  A STATEMENT OF BENEFITS IS REQUIRED, ENTER IT HERE.  IF THE STATEMENT IS TOO LONG, USE A SEPARATE PAGE. IF MORE THAN ONE PERSON IS TO TAKE THE TRIP, PROVIDE JUSTIFICATION FOR ADDED PERSON(S).