REQUEST FOR APPROVAL OF OUT-OF-STATE TRAVEL, STD. 257

STEP ACTION

1. ENTER NAME AND TITLE OF THE INDIVIDUAL WHO WILL TAKE THE TRIP.  AN ALTERNATE MAY BE NAMED ON THE FORM IF THE ORIGINAL PERSON CANNOT GO, OR USE THE PHRASE "TO BE DESIGNATED".
    
2. ENTER DOCUMENT NUMBER, DATE, DIVISION, DEPARTMENT, AGENCY, PURPOSE, DATES OF ABSENCE, ITINERARY, TYPE OF TRANSPORTATION, AND EXPENSES NOT TO EXCEED.
    
3. THE EXPENDITURE LIMITATION IN THE "EXPENSES NOT TO EXCEED" BOX MUST BE FILLED IN AND SHOULD BE ENOUGH ABOVE THE PLANNED EXPENDITURE TO PERMIT  A REASONABLE AMOUNT OF COST OVERRUN.
    
4. THE "ACTION REQUIRED" BOX MUST BE COMPLETED.  ONLY THOSE FORMS MARKED FOR APPROVAL OF THE AGENCY SECRETARY, DEPARTMENT OF FINANCE, OR THE GOVERNOR'S OFFICE SHOULD BE FORWARDED.
    
5. IN COMPLETING THE "FUND" BOX, SHOW THE FUND FROM WHICH THE CLAIM IS TO BE PAID.  IF THE EXPENSES WILL BE PAID  FROM ANOTHER SOURCE, THE SOURCE AND PERCENTAGE OF PAYMENT SHOULD BE SHOWN.  IF STATE FUNDS ARE NOT TO BE USED, ENTER "NOT APPLICABLE—NONSTATE FUNDS".  REMEMBER TO INCLUDE THE ADDED JUSTIFICATION FOR THE USE OF NON-STATE FUNDS. 
    
6. ENTER THE REQUESTING OFFICIAL AND THE TITLE.
    
7. IN COMPLETING "FUNDING", IF THE FUNDING FOR THE TRIP IS TO BE CHARGED TO THE APPROVED BLANKET AUTHORIZATION, ENTER "CHARGE TO APPROVED BLANKET" IN THE SPACE FOLLOWING THE HEADING "FUNDING".
    
8. THE REMAINDER OF THE FORM IS SELF-EXPLANATORY.  IF THE FORM IS USED FOR BORDERING STATE ADVANCE APPROVAL, ENTER "EXEMPT GC 11032" IN THE GOVERNOR'S SIGNATURE SPACE.  ENTER "BORDERING STATE" IN THE UPPER MARGIN.