(New 03/02)

 

Agencies will reconcile their accounts with the like accounts maintained by the SCO.  This includes prior fiscal year appropriations that are no longer available for encumbrance but have not reverted.

 

The SCO provides monthly an Agency Reconciliation Report to agencies in order to reconcile their account balances.  For each account, the report displays the beginning balance, transactions that occurred during the month, and the ending balance.  The reconciliation will detail differences between the SCO and agency records.  Agencies will attempt to resolve reconciling items timely to prevent significant differences at year-end.

 

For funds that are accounted for entirely by one agency, the agency will also reconcile general ledger account balances with the like balances maintained by the SCO.  This information is provided on the Agency Fund Reconciliation Report from the SCO.

 

An example of an account on this report is Cash in State Treasury.  The account balances of both the agency and the SCO are affected only by documents issued by the SCO.  Except as provided in SAM Sections 8590 and 10504, these documents will be recorded as of the month indicated by the date of the documents.