(Revised 03/05)

 

To meet reporting requirements, agencies must submit various financial reports and forms to control agencies and other departments.  The following calendar will help agencies plan to meet these deadlines.  Reports listed in the calendar are limited to reports referenced in the SAM sections under the responsibility of DOF, Fiscal Systems and Consulting Unit  (FSCU) (SAM Sections 7110-8535; 8538-8778; 8785-19464).

 

Due Date	Name of Report or Action	Department or Agency Requiring Report	SAM Section Reference
January 31	File Nonresident Withholding Annual Return, FTB Form 592	Franchise Tax Board	8422.196
February 28 (magnetic filing via FTB must be done the first week of January)	File annual information returns (transmitting Form 1099 copies)	Internal Revenue Service and Franchise Tax Board	8422.191
July 31 General Fund, Feeder Funds, and Economic Uncertainty Funds	Year-end reports, excluding Reports 14, 18, and 19	Controller, Division of Accounting and Reporting	7951 Illustration
August 20 - All Other Funds	Year-end reports, excluding Reports 14, 18, and 19	Controller, Division of Accounting and Reporting	7951 Illustration
August 20	Report 14, Report of Bank/Savings and Loan Association Account Outside the Treasury System, STD. 445	Treasurer, Securities Clearance Section; Controller, Division of Accounting and Reporting	7951 Illustration
August 20	Report 18, Statement of Changes in General Fixed Assets and Report 19, Statement of General Fixed Assets	Controller, Division of Accounting and Reporting	7951 Illustration
September 30	Annual Late Payment Penalties Report on vendor payments for goods and services	General Services, Procurement Division	8474.1
September 30	Report of Office Revolving Fund Claims for Reimbursement	Finance, Office of State Audits and Evaluations (OSAE)	8072
On or before November 1	Return certain abandoned personal property (on hand as of June 30) of escaped, discharged, or paroled inmates	Controller, Division of Accounting and Reporting	19425.2
As soon as identified	Submit Report of Independent Contractor(s) form, DE 542	Employment Development Department	8422.116
As soon as identified	Reporting Changes in Accruals- Subsequent Events	Controller, Division of Accounting and Reporting	7981
As soon as identified	Report of Cash Shortage	Finance, OSAE	8072
At least annually	Submit gasoline tax refund claims	Controller, Division of Collections	8745.3
At least annually	Submit sales and use tax returns	Board of Equalization	8720, 8730