7951 - LIST OF YEAR-END REPORTS AND THEIR DISTRIBUTION
(Revised 03/02)
The chart shown in the
7951 Illustration lists the required year-end reports and their distribution, the form/format of the report, and SAM references.
Depending on the nature of each agency's activities and/or its funding source/classification, some reports will not be required at year-end. In such instances, agencies will prepare a list of the reports not applicable to them and submit it along with the required reports.
Agencies will retain detail to support general ledger account balances as of June 30 for audit by the DOF and the Bureau of State Audits. The detail will include information such as invoice number, claim schedule number, vendor name, etc.
Agencies have the option to include the certification statement shown below on each year-end report or submit a certification letter to the SCO along with their year-end financial reports.
I certify (or declare) under penalty of perjury that the foregoing is true and correct; and that I have not violated any of the provisions of Article 4, Chapter 1, Division 4, Title 1, Government Code (commencing with Section 1090).
Subscribed and executed this ___day of ________, 20___ at ___________,
California.
______________________
Signature of Officer
______________________
Type or print name of Officer
______________________
Title of Officer
The certification letter will accompany the reports, in lieu of individually signed reports. The certification letter must include:
- Date.
- Agency name.
- Agency's organization code number.
- List of the fund names with fund numbers submitted.
- List of the reports submitted within each fund.
- List of the required reports not submitted within each fund, with the statement, "There is nothing to report." Note: A Report No. 14, Report of Bank/Savings and Loan Association Account Outside the Treasury System must be sent to the STO.
- Contact person, phone number, and e-mail address for each set of reports or funds.
- Certification statement signed by the agency's fiscal officer.
