8001.2 SIGNATURE CARDS
(Revised 6/80)
Agencies will prepare a departmental interoffice memo listing the names of each person authorized to sign agency checks. (See SAM Section 8080.) A specimen of both a manual and facsimile signature, if a facsimile signature is to be used to sign checks, will be shown. It is the agency's responsibility to ensure that adequate safeguards are taken to preclude improper or unauthorized use of facsimile signatures. (See SAM Sections 8080 and 8081.) Each memo will contain the following statement:
"Checks drawn for an amount in excess of $15,000 will require two authorized signatures unless the check in payable to (1) the State Treasurer, (2) another state agency or account, or (3) if the Department of Finance, Fiscal Systems and Consulting Unit, has authorized, in writing, special instructions permitting an agency to deviate from this requirement."
The memo will be placed in an Agency Check–Authorized Signatures file. This file will be kept by the agency on a current basis. A copy of the memo need not be sent to the State Treasurer's Office. Each agency will be solely responsible for maintenance and control of authorized signature files.
