8020 RECEIPTS
(Revised 8/01)
State Agencies will prepare receipts for the following transactions:
- All collections, unless specifically exempted in writing by the Department of Finance, Fiscal Systems and Consulting Unit, of coin or currency received in person from payers who are not given press-numbered documents of fixed value (such as guest meal tickets) at the time of payment.
- All collections from payers who request receipts.
- All collections where a receipt is needed by the payer as a temporary permit pending issuance of a license.
State agencies may write receipts for use as posting documents instead of using the strips from the report of collections. Receipts will be mailed only to those payers that request or require a receipt.
Save a numeric file of copies of receipts and voided receipts for audit purposes.
If a payer who does not request a receipt at time of payment subsequently requests one, the State agency will date the receipt with the current date it is written and will cross-reference it to the report of collection or Cash Receipts Register that documented the receipt of the money.
The word "DUPLICATE" and a cross-reference to the originally issued receipt will be noted on all duplicate receipts. State agencies will use duplicate receipts with the word "DUPLICATE" preprinted if the number of duplicate receipt requests is significant.
All receipts, except transfer receipts, will be press-numbered. See SAM Section 8021. The amount received will be written on receipts in figures only. An inventory control will be kept for press-numbered receipts. All copies of receipts and licenses, except the originals, will show the following printed statement "Copy—Not a valid receipt" or "Copy—Not a valid license".
