8034.1 - GENERAL ENDORSEMENT INSTRUCTIONS
(Revised 5/98)
Agencies will endorse checks, warrants, money orders, and other negotiable instruments on the day they are received. Timely endorsements serve to discourage the use of lost or stolen negotiable instruments by someone other than the state agency. Endorsements will contain the following information:
- The name of the bank in which the deposit is made and the branch number of this bank. Exempt from this requirement are agencies which process checks by presort machines that do not have multi-endorsement capabilities (presort agencies).
- A statement which credits the deposit to the state.
Example: For Deposit Only
California State Treasurer
- The name of the state agency making the deposit.
- A statement guaranteeing the validity of the endorsement.
Example: Absence of Prior Endorsement Guaranteed
The following is an example which satisfies the state's requirements:
(Bank Name and Branch Number)
For Deposit Only
California State Treasurer
(Agency Name)
Absence of Prior End. Guaranteed
Current endorsement stamp/plates need not be altered or replaced. However, all new or replacement stamps/plates will include the preceding information.
If special circumstances prevent agencies from including the preceding information in their endorsements, contact the State Treasurer's Office, Cash Management Division, for assistance.
