8116.1 TEMPORARY TRAVEL ADVANCES FOR MEALS, INCIDENTALS, AND LODGING EXPENSES
(New 9/91)
- A travel advance may be issued to an employee on official State business. The travel advance will be issued within 30 calendar days of when the anticipated expenses are to be paid or incurred. The 30 calendar days will be based on the issuance date of the revolving fund check for the travel advance.
- The special procedure in this paragraph is applicable to departments which issue travel advances only at the beginning of the month for all trips anticipated during the month. In the months with 31 days where the anticipated expenses will be paid or incurred on the 31st of the month, the revolving fund check for the travel advance will be dated and issued to the employee after the first calendar day of the month. This procedure will ensure compliance with the 30-calendar days requirement in those months which have 31 days.
- The travel advance amount must be reasonably calculated not to exceed the estimated expenses to be paid or incurred on the trip. To ensure that the travel advance amount is not excessive, the travel advance request should be reviewed and approved by the same person who approved the trip.
- If a trip is canceled or postponed indefinitely, the travel advance must be returned immediately but no later than 30 calendar days from the issuance date of the revolving fund check for the travel advance.
