8117     TRAVEL EXPENSES 
(New 9/91)

Agencies that require an employee to use personal funds for travel expenses may reimburse the employee with a revolving fund check.  The revolving fund is reimbursed for the travel expense reimbursement by scheduling the employee's travel expense voucher in a claim requesting that the State Controller's warrant be made payable to the revolving fund.

If the amount of the revolving fund check paid to the employee exceeds the amount of the State Controller's warrant made payable to the revolving fund (due to claim correction by the State Controller), the employee must reimburse the revolving fund for the difference.  The amount owed to the revolving fund must be returned no later than 30 calendar days from the date of the department's initial request to the employee for the reimbursement.

If the employee does not return the amount owed as a result of the initial request, the employee will be sent a written notification.  This notification should be sent to the employee during the same monthly or bi-monthly cycle as the department's periodic statements for the recovery of travel advances.  The employee will be allowed 30 calendar days from the date of the written notification to return the amount owed.  If the employee again does not return the amount owed, it will be deducted from the next regular payroll warrant.  (Refer to SAM Section 8116.2 for information on periodic statements and SAM Section 8116.3 for an example of "deducted from next regular payroll warrant".)

(See SAM Section 0700 for general information on travel expenses.)